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Signatures in Outlook can display information such as your name and title, email address, phone number, and more. You can even add an image or a digital business card.
Open Outlook Signature settings
Before you can insert a signature into an email message, you need to create your signature and save it.
There are two ways to open Outlook signature settings:
1. Open Outlook | Create a New Email. In the email compose window, select Signature | Signatures…
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2. Or you can navigate to the File menu | Options | Mail | Signatures…
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Create a new email signature
Before you start:
- You can create multiple signatures and assign them to different email accounts.
- You can automatically include your signature when sending a new message and replying or forwarding an email.
1. Click on the New button to add a new signature. Give your signature a recognizable name so you can easily select the right one for your new email message.
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2. Add your signature in the Edit Signature text area. If you want to automatically apply the signature to your emails, select the email account you wish to use.
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3. Create a shorter signature version for reply and forward emails. You can skip this if using the same signature for new and reply/forward emails.
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How do you know it works
Create a new email then verify the signature is inserted automatically.
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When you reply an email, be certain the short version of the signature is imported instead of full email signature version.
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